Virtual Offices for Small Businesses: A Revolutionizing Concept

If you are starting or looking to expand a small business, the idea of where to work may be on your mind.  The idea of Virtual Offices for small business is one that when embraced, can truly revolutionize your business.

In today’s globalized world, brands are constantly being launched.  Some are barely conceived and a few others are solid names in the market already. It’s a sleepless business every individual or company must adapt to.

This can be especially tough for starting businesses that want to innovate and take risks while still making profit. It’s difficult for small brands and entrepreneurs to compete with bigger companies with larger budgets and operations.

The Rules Have Changed for Small Businesses

Thanks to the fierce advances of technology in the last two decades the rules have changed.  There are new ways for entrepreneurs to make a change and be a part of markets.  Success doesn’t mean you need to have a whole building floor filled with employees anymore.

To bolster the aforementioned, startups are coming together to reduce expenses, create networks and ensure progress.  They are doing this, not only figuratively but physically too.  New alternatives like working from home have risen from necessity.

In any case, homeworking can create bad habits.  For example, procrastination, something not beneficial if you want to see your ideas come to realization.

What Are Virtual Offices for Small Businesses?

The most successful and smartest alternative to start or expand a business today is a virtual office. If you are new to the term virtual offices for small business, let’s first review what that means.  It’s a service that provides businesses a physical address without the high costs of a physical office space.  It eliminates the long lease process that leads to hiring administrative staff, paying services and equipment, etc.

Virtual offices for small business combine the physical aspects of having a real office address with many more benefits of working remotely.  You get activities such as mailing, conferences, messaging, reception services, among others.  However, virtual offices allow the staff to work remotely.  That translates to lower costs for the brand, and more flexibility and effectiveness from workers.  You and your team have more time to dedicate to real business.

The Virtual Office concept is so in demand and frankly, groundbreaking, that it’s getting tremendous attention, especially in North America. There are countless advantages of Virtual Offices for small business.  Therefore, many entrepreneurs and freelancers all over the world are engaging with this new form of conducting business.

It is even possible to find interesting Ebooks, full of valuable content about virtual offices.  One of these Ebooks was created the virtual office provider “DaVinciVirtual”, operational in 50 countries, 1500 locations, 5000 meeting spaces, and around 40000 customers.  They explain virtual offices and its benefits thoroughly.  As you can see, now even Amazon offers electronic books with more information about conducting your business with a virtual office.

Virtual Offices for Small Business: The perfect space for remote workers


Trendy remote working is likely going to be the way people run their business for a long time.  The classic nine to five office work has been partially replaced for freelancing or remote working.  Read on to see all of the reasons to support this fact.

First of all, working remotely means workers are given the freedom and comfort to pick where and when to work. A happy employee is likely to do a better job.

Working remotely brings relief to brands themselves.  For example, it reduces expenses like renting, electricity billing, equipment, maintenance and others.  Not less important, brands have a bigger chance at reducing taxes by choosing the right Virtual Office provider. 

This confirms the logic behind virtual offices and why they have become so popular.  They are a perfect choice for people like you, entrepreneurs of startups and small businesses with a tight budget where every penny counts.


Benefits of virtual offices for small business

For many of you, the first thing that comes to mind when you realize you need to invest in a virtual office service may be the budget.   As mentioned, a Virtual office is many times more affordable than renting a physical office and paying for everything it requires to run.

Nonetheless, there’s more to it than just money that plays a very important role at the moment you finally take the decision to hire a virtual office service for your startup.


For instance, reputation is a key aspect of the success of a brand. Suppose you have 2 accountant and you need help from one of them, one provides for their service at his house on the outskirts of the city while the other can assist you at his coworking space office downtown. Who do you think you would pick?

Assuming you made the right choice, you realize why reputation and professionalism are so important, and so it is getting the right service for your entrepreneur activity even if you can handle it all yourself from home at the risk to lose even yourself as a client.

There is something else to be told about reputation, clients usually take certain details about your brand as determiners to decide whether if you are trustable or not, picking a virtual office capable of providing you with a fancy address and Zip code will add a touch of prestige to your brand without bankrupting.

Increased Productivity

With a virtual office, there is no need to have strict schedules for workers.  Researchers have found employees that work in a fully fixed period are productive less than half of the total working time.

You can maintain a higher percentage of productivity with remote workers. Virtual offices offer employees the prerogative to decide their schedule.   They avoid time wasting habits and encouraging effectiveness without jeopardizing quality in a much more affordable way.

Employees are only productive around three hours a day.  That means traditional physical offices are paying them for 5 extra hours each day, but not getting a return.  This does not happen in remote working since it is task-oriented.  Employees are free from a fixed schedule with the condition that they complete whatever given tasks within the requested period.

More Flexibility & Opportunities to Connect with Best Talent

In addition, it opens the door to candidates from all over the world. Quite different from traditional offices, people do not need to live in the same city, state or even the same country.  Businesses have the freedom to hire workers from literally anywhere, promoting top-quality employee selection.

Sometimes interpersonal relationships can negatively affect the working environment and effectiveness. It is not rare to see coworkers who do not get along too well and end up with a poor job performance. Virtual offices are a way to prevent situations like that from happening and again, focus on productivity.

However, this does not necessarily mean workers will never see anyone.  With Virtual Offices there must be good communication amongst bosses and employees.

This is exactly one of the best advantages virtual offices give their clients.  They can offer a meeting room wherein people can have important meetings both face to face or remotely.

In case you didn’t know, many brands can and do work in virtual offices. This can be very beneficial for businesses looking for growth and sales increasing. Working along with other buesiness can help entrepreneurs creating networks, brainstorming and making for healthy competition.


What about the cons?


It is always important to be objective, so now let’s talk about the negative aspects that having a virtual office may represent.  But honestly, the cons are barely none when compared to the deep spectrum of opportunities it opens businesses to.

The first step to take into consideration is that virtual offices (as regular ones) are monthly paid.  This may unbalance your finances if you are not sure of the income your brand is making. In order to avoid spending more than you are actually selling, it is extremely important to have a financial plan.

Also, it is very important you are aware of everything you’re paying for as some packages may not include certain services (or at least not permanently) that your brand may keep requiring; make sure they are thorough when explaining a service like this and never hesitate to ask again if you need to.


Important things to keep into consideration


Every time an entrepreneur decides to begin with a new business, there are a lot of things to get done in a short span of time and the lack of budget may lead the entrepreneur to think that everything has to be done by himself, which in reality is ineffective.

The most common mistake that entrepreneurs make, and the reason most startups and businesses end up in failure is that they take the wrong step without the correct tools or advice. For most brands beginning is the hardest step, thus, hiring the right people to guide and help you is the smartest move to make.

Remember that investing = passive income. Don’t expect money to come out of thin air without investing a single dollar; this is not to say you need to stop eating to succeed but you cannot refuse to invest in order to get progress. Once again, getting help from financial professionals will make an acute decision.

Finally, there is something people that go for virtual offices usually forget and it is that there are some barriers you should go over if you aim for victory. Don’t put limits to your business potential: origin, accent, timezone, etc, shouldn’t need to affect performance if you find the right people and the right partners.


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