How to Keep Your Business Operating in an Emergency with a Virtual Office

More and more today, businesses start with or accommodate working from home offices.  However, there are still many businesses that have either needed to or preferred to work in an office, store front, or other business facility.  If you are this later type of business, when it comes to an emergency situation such as a natural disaster or health crisis, you face new territory when it comes to remote working.  You need new ways to keep business operating as smoothly as possible and a virtual office is a great solution.

How can I keep my business operating in an emergency?

In an emergency, you may need to take your business virtual.  This isn’t like you’re working from home for a few days.  When everyone in your business cannot come into the office there are new ways of working that are needed.  You must be able to communicate, to hold meetings, to keep your business operating in a manner that’s as seamless as possible.  That’s where a Virtual Office may be your solution.

A Virtual Office is a low-risk, low-cost, high-return investment that can help create the perfect environment and infrastructure for remote workers.  Virtual offices combine the physical aspects of having a real office address with many more benefits of working remotely.  You get activities such as mailing, conferences, messaging, reception services, among others.  However, virtual offices allow the staff to work remotely.  That translates to lower costs for your business, and more flexibility and effectiveness from workers.  You and your team have more time to dedicate to real business.

How do I ensure I don’t miss important incoming calls?

You are at home, kids are running, dog is barking, the TV is on. How can you pick up important calls in this environment? It might be nobody, or it might be a potential client. Virtual Receptionists help you maintain a professional and established image even in situations when you are forced to work remotely.

How do I keep up with mail, bills and checks if I can’t access my office?

In the case where you are away from the office and have no access to it, it is necessary to keep business operating.  This means having access to mails from service providers, government notices, bills and checks. If not handled, this will put in default the health of your business and will impact it negatively. The solution for that is to always have access is a virtual mailbox that will ensure your mails received at your office address are fully handled and accessible from wherever you are, at anytime. You can learn more about virtual mailbox here.

Can I Keep My Business Operating by Going Virtual?

The short answer is, YES!  The longer answer is that any business today can operate virtually.  There are vastly superior technologies and capabilities allowing companies to virtually communicate and work productively.  Whether your business is a large corporation, small operation, or growing start-up, you can successfully create virtual operations.  And, this is true for product manufacturers, retailers, service providers, or online businesses.

All Businesses can benefit from creating remote jobs.  Not sure about your business? Even a Veterinarian can take advantage of virtual opportunities!  Check out these 21 Surprising Remote Jobs!

How Can My Employees Work From Home to Keep Business Operating?

The easiest solution to keep business operating remotely in an emergency is with a Virtual Office.  Employees can work from home knowing that a Virtual Receptionist can take all calls and send messages.  They can rest assured that mail will get forwarded.  You and your employees can focus on what’s most important and not worry about calls and mail during an emergency.

How Can I Keep Up With My Clients?

The most important part of any business is the people you serve.  Not surprising then, is how you can maintain or improve customer service.  This is a primary concern whether you’re moving temporarily or more permanently to a virtual offering.  The good news is that often, you can not only maintain, but even improve customer service through a Virtual Receptionist!

A virtual receptionist is a live person that sits in a different location to answer your calls.  They are live, not automated. Many times they are a service with a Virtual Office package.  They can answer your calls, transfer them to you, or take a message on your behalf.   This live receptionist will handle customer calls with professionalism and responsiveness.  High priority calls can be forwarded to you or messages can be taken. You get an online inbox with messages that you can review and prioritize.

What is the First Step to Go Virtual and Keep my Business Operating?


At Starthub, we offer comprehensive virtual office solutions. We’ll even give you your first month FREE. Just click here to get started.  You’ll receive a prestigious mailing address in downtown Miami, dedicated mail handling services from a talented team, and an innovative digital platform to receive and direct your mail. Plus, 24/7 customer support. For more information on why Starthub is the best choice for your virtual mailbox, click here.


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