What is a Virtual Office?
Updated December 3, 2020
More and more Business owners are asking the questions: What is a Virtual Office and how can my business benefit? Business is changing. Advances in technology are helping to make life easier around the globe, and businesses are no exception. Business owners and industry leaders are turning to the digital world to increase profits and run businesses more easily. Plus they are improving their work-life balance. Sound too good to be true? It’s easy to do with one simple service: the virtual office.
Prior to 2020, the concept of running a business remotely already took the industry by storm. In 2020, running your business remotely became a necessity and the norm. You would be hard-pressed to find a businessperson today who was unaware of the lasting impact of this towards digitized, flexible practices. Indeed, more and more companies are choosing to run their business virtually, but have you ever wondered how they do it, and why? They do it with a carefully chosen virtual office package that allows them to work from anywhere in the world while they maximize their efficiency, cut their overhead costs, and expand their hiring pools. Interested? Here’s what you need to know:
What is a Virtual Office?
A virtual office is a comprehensive package of online business solutions that enables you to work with ease from anywhere in the world without sacrificing the benefits of a physical office. In the simplest of terms, it provides you with a digital platform from which to conduct operations remotely, but also gives your business a physical business address and presence in a desired location. But it’s not just a street address; virtual offices offer a range of services to help your business run efficiently from wherever you are! Let’s discuss it in depth.
What is Included in a Virtual Office?
That’s the key benefit of a virtual office – customize them based on your needs! Virtual office packages come in a variety of sizes and features, so you only pay for the services that you need. The biggest feature of a virtual office is a professional business address that gives your company a physical office address without the high costs of rent. The most basic of packages will contain this feature, and it’s a game-changer for remote working. But virtual offices are much more than just a mailing address!
A virtual office can come with a variety of features that maximize your efficiency and boost your business credibility. Depending on your provider, a virtual office can also provide features such as virtual mailbox services, local or toll-free phone numbers, live receptionists or answering services, access to meeting spaces, and more!
At Starthub, choose from three great packages: a Premium Business Mailbox, a Virtual Office, and a Virtual Office + Access. A Premium Business Mailbox includes a premium virtual address and full mail and package handling services. A Virtual Office offers the same basic features, plus a live receptionist to handle all of your incoming calls. A Virtual Office + Access plan gives you all of those services, plus day passes to your premium office location so you can come in and work for the day! Our services are a reflection of you, and we know your brand is the best in the business; our services are, too! Teamwork!
How do these features work? Let’s break it down.
Virtual Business Address
One of the biggest problems that remote businesses face is the lack of a physical business address. This presents several problems for a successful business, from mailing hazards to license requirements. A PO Box has been the go-to solution for years, but A Virtual Office Offers More Benefits Than A PO Box. Virtual offices present a better option by giving your business a real, physical business address in the location of your choice. Not only will you have a real mailing address, but you can also use this address to register your business, open a business bank account, and even register on Google My Business! (Check this great post explaining how Google My Business helps you succeed) Your clients will be impressed by your prestigious location and your business will benefit from the perks of a physical office address.
With Starthub, you’ll get an impressive business address located right in the heart of downtown Miami, Florida. When starting a business, location is everything. Miami is the second-fastest growing city in the United States, so it comes as no surprise that domestic and global businesses are flocking to the area. Combine a booming, growing economy with a melting pot of international culture and you’ve got a prime area to start a successful business. Plus, you’ll have access to award-winning restaurants, shopping, and some of the world’s most beautiful beaches. Your clients will want to visit again and again!
Access to Meeting And Office Spaces
All virtual offices give your business a prestigious physical address to dazzle your clients, but they aren’t just an imaginary cyberspace with a fake address. It is a real, physical office location that you can visit at anytime! You can schedule meetings with potential clients right at your listed location and have your company logo proudly displayed at the office, all without the high costs of owning your own space.
At Starthub, you’ll gain unlimited access to impressive meeting spaces in which to entertain your potential clients. No more garage meetings! Our state of the art office has quick access to award-winning restaurants, shopping, and day activities. Your clients will want to visit again and again! Plus, with our Virtual Access + Office plan, you’ll get personal day passes to our offices to use anytime. Need to escape the distractions of home life? Grab your laptop and join us for a day of worry-free working! Then head down to the beach for an afternoon siesta. Surf’s up!
Virtual Mailbox Services
A virtual mailbox is a digital mail service that lets you manage your mail on your own terms. We provide a physical mailing address to receive your mail and an online platform where you can access it in real-time. When your business receives mail to your virtual mailbox, the mail item is entered into an online system with the sender and mail type; now you will always know what the item is and who it is from (and whether it’s worth your time!). But it’s not just a sneak peek! In the online app you can also Request an Envelope Picture, Mark as Junk, Scan Mail, or Forward Mail (yep, we’ll even send it off for you. No more post office lines!).
With our virtual office plan, you’ll receive a local or toll-free phone number to distribute to your clients. No more incoming calls directly to your cell phone! Plus, this package comes with a live virtual receptionist to handle all of your incoming calls. Unsure about a virtual answering service? Here’s how it works:
During business hours, our professional and friendly receptionist will answer your call with your personalized greeting. Once they have WOW’d your client with their customer service, they can transfer that call directly to you or give you a courtesy call to inform you of who is calling and why (no more awkward sales calls!). If you prefer that they take a message, you will receive a notification with the name, phone number, and reason for the call. Don’t worry about leaving the phone unattended – Never Miss Another Business Call With A Virtual Receptionist.
After-hours calls will be answered by a personalized and automated voicemail. Your clients can leave a message for you, and the recording gets sent directly to your email! Nothing will be lost in translation.
Do you need a Virtual Office?
Whether you’re a small business owner, an ambitious startup engineer, or looking to expand your company, a virtual office is a great choice. It provides flexibility and credibility to your business. Here are some of the key benefits and reasons to use a virtual office:
- Work remotely. A virtual office is the easiest and most efficient way to do so.
- Cut costs while maintaining a professional business persona. A virtual office can save you thousands in overhead costs while presenting a legitimate image to your clients.
- Expand your business to a great location. A virtual office can put you in the heart of the best cities for business (hint: number one is Miami!) and in the path of the best future customers.
- Grow and expand your business into a global phenomenon while working from the comfort of your couch or a beach hut in Tahiti. A virtual office can help you take your business on the road guilt and worry-free.
If these aren’t reason enough, check out How A Virtual Office Can Benefit Your Small Business.
Staying ahead in business means staying on top of emerging trends and tools to help you succeed. A virtual office will scale down your overhead costs while making your work-life easier, more efficient, more flexible, and more fun! Saying goodbye to the headaches of booking an office space, hiring an administrative team, and your office costs mean you have more time to focus on the aspects of your business that really matter.
TRY STARTHUB VIRTUAL OFFICE SERVICES RISK FREE!
Don’t wait to start living your best business life! Contact us at Starthub today to get a custom quote on the virtual office package of your choice. We’re so sure you’ll love it, we’re throwing in a free month with sign up! Contact us today!